Tips to Save Small Businesses Money on Hardware
Reviewing your office supply and hardware expenses is one of the most important parts of budgeting as a business owner. It lets you identify areas where you can achieve savings and make any necessary changes to balance your finances. Furthermore, it allows you to adopt sustainable practices and address bad spending habits.
Coming up are the top 7 tips for small businesses to save money on hardware.
Tip 1 – Implement IT Assessments
IT evaluations are essential because they help you zero in on system risks while providing a comprehensive inventory of the existing system. By implementing them regularly, you can prioritize certain projects and updates to save money. More importantly, assessments safeguard against failures and cyberattacks.
When performing your IT assessment, outsource the job to third-party providers. They have the experience and equipment to scrutinize your system, leaving no stone unturned.
Tip 2 – Go Energy-Efficient
Energy-efficient and eco-friendly office hardware can help you lower your monthly bills. Many appliances from world-class manufacturers require minimal electricity and don’t pollute the planet as much as standard machines. In addition to reducing bills, they can also prevent fines due to excessive pollution from your business.
Some of the most popular eco-friendly office tools include solar panels and hand-powered paper shredders.
Tip 3 – Lease Your Supplies
Office hardware leases are an excellent way to utilize advanced technology without making large lump-sum payments. Instead, the cost is spread across several months, allowing you to cover the expense with ease. Leasing equipment is also beneficial because most vendors let you switch to more sophisticated devices whenever you want.
Tip 4 – Use Multifunction Printers
Buying multifunction printers makes sense if you have limited resources. It saves money and time, as you purchase an all-in-one machine rather than separate copiers, scanners, and printers.
Tip 5 – Consider Refurbished Hardware
Many companies provide low-cost refurbished office equipment. If you consider this option, make sure your vendor thoroughly inspects each device and makes any necessary replacements or repairs. This way, you’ll get the most value from your refurbished product and reduce maintenance costs.
Tip 6 – Follow a Maintenance Plan
Regular office hardware upkeep helps you avoid major issues down the line, which can disrupt your workflow, decrease productivity, and lead to expensive repairs. Therefore, follow a robust maintenance plan to ensure all your machines are in good condition.
Tip 7 – Partner With a Managed IT Provider
Managed IT providers can boost your company by helping you scale your operations. They can establish many hosted communication solutions:
- Video and audio conferencing
- Phones
- Instant messaging
- Voice over internet protocol (VoIP – a fully scalable cloud service)
You can decide how many systems you need, depending on how fast your business is growing, enabling you to budget.
Work With Reliable Office Purveyors for Peace of Mind
Besides buying and maintaining refurbished equipment, you also want to purchase brand-new office hardware to increase productivity. Copylite is your best option. We have a wide assortment of cartridges, toners, and other supplies to help optimize your workflow. Our high-quality offerings are less prone to malfunctions, saving you a lot of money on repairs. Explore our collection today!
